Paper Tiger 
Document Control

The First Corner Stone

Do you want more information about 
our products? 

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Download demos and brochures

Need Assistance to create  understandable and useful operating procedures, policies etc? 

Contact 
CatsPaw Communications, 

the specialists in the field. They'll also train your staff to create SOPs, policies and more.

Documents like policies, SOP's, instructions, specifications, drawings and so on are at the heart of any organisation. 
Your documents state:  "This is how we do things in this organisation". 

But documents that are not managed quickly get out of control. They receive unauthorised changes, become superseded, are made obsolete. Staff end up using different versions of  specifications, pricelists, drawings, samples and SOPs - and so will customers and clients.

Document control is the first corner stone in any good management system - It manages all policies, SOP's, instructions, specifications, drawings and ensures that everybody has the same, authorised version and prevents obsolete and superceded documents polluting the system.

A well-documented organisation is in much better shape to recover quickly after loss of key staff.

The Paper Tiger Document Control module serves equally well in systems like ISO 9000 or 14000, Occupational Health and Safety systems as it does in a franchising operation where everybody need to have a uniform approach.

Document control is not limited to documents like Standard Operating Procedures! A controlled document can be anything that is distributed to a number of people (both internally and externally) that will require updating from time to time. Examples are policies, drawings, specifications, pictures, videos, price lists, product samples and more.

Paper Tiger controls the information about each document, but does not store the document itself. This makes the introduction of Paper Tiger simple, as existing ‘documents’ stay where they are - Paper Tiger simply provides hotlinks to them. 

All relevant data is managed - Who is receiving it? When did they get it, When was it updated? Where is the master located? What is its URL on the intranet site? What references does it make? What other documents references it? Who authorize changes... 

Paper Tiger automates the document control processes, and will produce everything required to distribute a document bar the document itself. Paper Tiger produces transmittal and withdrawal notices, personalised indexes, review reminders, mailing labels and more to make the task of document control manageable and efficient.

Paper Tiger maps documents against standards, policies and other documents. You can map all documented information required to manufacture a product - or teach a degree course.

Paper Tiger will manage both hard copy and electronic documents. In most organisations there is a need for some people to receive hard copy documents and for others to receive electronic copy. Paper Tiger will manage both in any mix.

With Paper Tiger you distribute only the documents each recipient needs, thus making the information relevant to the users.

The Paper Tiger document control module links to the Paper Tiger Training Management, CQM and Audit modules. 

When a document is updated Paper Tiger; redistributes the updated document, checks for references that other documents make to the changed document, flags refresher training for those people trained in the document... 

Paper Tiger Document control handles thousands of distributed documents with absolute surety. There is never any doubt of who has and who hasn't received a specific document.

Would you like to see more? download a demonstration from the download page.